A meeting of the Physical Facilities Committee of the Board of Trustees convened at 9:11 a.m. on Friday, February 5, 2021, on the Purdue University campus in West Lafayette, Indiana. The meeting was held in Stewart Center, Room 214, to allow for social distancing amid the COVID-19 pandemic. Restrictions were placed on the number of observers in the room, and other members of the media and the public who wished to observe the meeting virtually were provided such instructions. Everyone in the room was wearing a mask.

All committee members were present in person or, where specifically noted, by means of electronic communication pursuant to the Electronic Meeting Policy: Gary Lehman, chair; Sonny Beck; Theresa Carter (virtually); Michael Klipsch; and Noah Scott. All other trustees were present: Michael Berghoff; JoAnn Brouillette; Vanessa Castagna; Malcolm DeKryger; and Don Thompson (virtually).

Officers and administrators in attendance were: Mitch Daniels, president; Jay Akridge, provost and executive vice president for academic affairs and diversity; Chris Ruhl, chief financial officer and treasurer; Jim Almond, senior vice president, assistant treasurer, and assistant secretary; Steve Schultz, general counsel; Trent Klingerman, deputy general counsel (virtually); and Janice Indrutz, corporate secretary and senior executive assistant to the Board.

I. APPROVAL OF MINUTES

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the minutes of its meeting convened on December 4, 2020.

II. APPROVAL TO INCREASE AUTHORIZATION FOR HAGLE HALL

Mr. Michael Cline, senior vice president for administrative operations, requested approval to increase the budget for the Hagle Hall project. He reminded the Committee about the scope of the project, which the Board had approved at its meeting on December 6, 2019, at an estimated cost of $20,000,000. He explained that, because the competitive bids received for the project were higher than expected, it was necessary to increase the project budget by $2,000,000, and he indicated that gift funds would fund the increase. Mr. Cline informed the Committee that construction on Hagle Hall had started in September 2020 as planned and was on schedule to be completed in June 2022.

Chairman Berghoff observed that the Board had not received such a request in many years and praised Mr. Cline and his team’s ability to accurately estimate the cost of construction of other projects previously presented to the Board. Trustee Beck recognized the generosity of Marc and Sharon Hagle for the viability of the project, and Trustee Castagna remarked about fundraising for the project and creation of an endowed fund. Trustee Scott acknowledged Professor Jay Gephart’s virtual attendance and said the new facility was a direct result of his leadership and growth of the Bands and Orchestras program.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to recommend full Board approval to increase authorization for the Hagle Hall project. Supporting materials were filed with the minutes.

III. ADJOURNMENT

By consent, the meeting adjourned at 9:16 a.m.