A meeting of the Physical Facilities Committee of the Board of Trustees convened at 9:00 a.m. on Friday, August 5, 2022, at Purdue University Fort Wayne. The meeting was held in the International Ballroom within the Walb Student Union.

All committee members were present: Gary Lehman, chair; Sonny Beck; Theresa Carter; Mark Gee and Mike Klipsch. Other trustees were present: Michael Berghoff; JoAnn Brouillette; Vanessa Castagna; Malcolm DeKryger and Shawn Taylor.

Officers and administrators in attendance were: Mitch Daniels, president; Jay Akridge, provost and executive vice president for academic affairs and diversity; Chris Ruhl, chief financial officer and treasurer; Eva Nodine, vice president and assistant treasurer; Steve Schultz, general counsel; Cindy Ream, corporate secretary and senior executive assistant to the Board; Ron Elsenbaumer, chancellor of Purdue University Fort Wayne; and Tom Keon, chancellor, Purdue University Northwest.

I. APPROVAL OF MINUTES

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the minutes of the public meeting convened on June 10, 2022.

II. APPROVAL OF THE 2023-2033 TEN YEAR CAPITAL PLAN

Committee Chair Gary Lehman mentioned the amount of work that goes into the compilation of the information. He asked Jay Wasson, vice president for physical facilities and chief public safety officer to explain the plan briefly. Mr. Wasson noted the plan is submitted every other year and is a requirement of the State of Indiana. He stated the Ten-Year Capital Plan is the result of a six-month capital planning process that started in January with a request of the deans, vice presidents and chancellors to engage with the leadership of physical facilities to identify facility needs in the context of strategic initiatives, including Purdue Moves, Next Moves and various other campus planning activities that have been recently completed or are still underway. He reported that the Ten-Year Plan is inclusive of a list of projects that are placed in either near-term, mid-term, or long-term buckets. He shared that the list of projects was endorsed by the executive leadership and reviewed with the Physical Facilities Committee. He highlighted the two top priority projects for the system; Nursing and Pharmacy Education building at $160M on Purdue West Lafayette campus and $22M proposed addition to the Rhinehart Music Center at Purdue Fort Wayne. Purdue Fort Wayne Chancellor Ron Elsenbaumer will provide more detail about the Music Center in his report during the Stated Meeting. Mr. Wasson described to the Committee various projects and their funding status.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the 2023-2033 Ten-Year Capital Plan. A copy of the supporting materials will be filed with the minutes.

III. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR MAX W & MAILEEN BROWN FAMILY HALL RENOVATION

Mr. Jay Wasson, vice president for physical facilities and chief public safety officer, requested approval to plan, finance, construct and award construction contracts for Renovation to the Max W & Maileen Brown Family Hall. He provided a description of the project and presented the benefits of the renovation. He shared that the project aligns with the 2018 Giant Leaps Master Plan which focused on evaluated strategic renovation opportunities. He noted an anticipated start date of May 2023 with completion in May 2024.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously for Approval to Plan, Finance, Construct and Award Construction Contracts for Max W & Maileen Brown Family Hall Renovation. Supporting materials were filed with the minutes.

IV. APPROVAL TO PLAN, FINANCE, CONSTRUCT AND AWARD CONSTRUCTION CONTRACTS FOR THE FOLLOWING REPAIR AND REHABILITATION PROJECTS; VAWTER HALL ELECTRICAL ENHANCEMENTS AND REPLACEMENTS AND NORTHWEST CHILLER PLANT SYSTEM IMPROVEMENTS

Mr. Wasson requested approval to plan, finance, construct and award construction contracts for Repair and Rehabilitation for Vawter Hall Electrical Enhancements and Replacements project and the Northwest Chiller Plant System Improvements. He noted these two projects are part of the approved fiscal year 2023 Repair and Rehabilitation budget. He provided brief details for the Vawter Hall project and noted that construction is expected to begin in May 2024 and be complete July 2024. He also shared information about the Northwest Chiller Plant System Improvements noting an anticipated start date of October 2023 with completion of June 2024.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously to approve the project to plan, finance, construct and award construction contracts for Vawter Hall Electrical Enhancements and Replacements and the Northwest Chiller Plant System Improvements. Supporting materials were filed with the minutes.

V. APPROVAL TO EXCHANGE PARCELS WITH THE CITY OF WEST LAFAYETTE FOR THE REALIGNMENT OF CHERRY LANE

Trustee Lehman commented on the cooperation of the University administration and West Lafayette Mayor Dennis’s administration. The safety element that comes with this move in addition to the world class facility that will be added to the community was noted. Mr. Wasson shared the timing for the closing of Cherry Lane which will be after the last home football game 2022 with the intent to reopen before first home football game in 2023. Mr. Wasson requested approval to Exchange Parcels with the City of West Lafayette for the Realignment of Cherry Lane. This land exchange allows for Cherry Lane realignment in support of Purdue Research Foundations enhancements to the Birck Boilermaker Golf Complex.

Upon proper motion duly made and seconded, the Physical Facilities Committee voted unanimously for Approval to Exchange Parcels with City of West Lafayette for the Realignment of Cherry Lane. Supporting documents were filed with the minutes.

VI. ADJOURNMENT

By consent, the meeting adjourned at 9:20 a.m.