May 2025 FSCL Newsletter

This newsletter is shared with organization Presidents, Advisors, and Council Officers. Other officers or members may find this information useful so please feel free to copy and paste important parts into your meeting minutes or into emails to share the knowledge, announcements, and important dates.

As we wrap up another year, we want to express our gratitude to everyone for their contributions. Our teamwork and commitment have made a positive impact, and we're especially proud of how we prioritized safety together. It's been a year of achievements and growth, from successful events to building a stronger community.

As summer approaches, we encourage everyone to take time for relaxation and reflection. Let's recharge and look forward to the opportunities ahead. Thank you for your dedication and here's to a great summer ahead! -FSCL Staff

  1. Administration Updates
    1. Spring 2025 End of Semester FSCL Reporting deadline
      1. Due TODAY (Thursday May 1, 2025 at 11:59 pm) - Rosters, Service Hours and Philanthropic Donations must be reported by this date.
        1. If anyone needs to be added to your roster - please have that MEMBER fill out this form https://boilerlink.purdue.edu/submitter/form/start/24702 on Boilerlink logging in with their own log-in information.
        2. If anyone needs to be removed from your roster – The OFFICER responsible for updating your Roster should complete the FSCL Member Removal Request Form on Boilerlink. One form should be completed for each member you desire to remove from your roster.
        3. Philanthropy dollars/ items and service hours on Boilerlink - https://boilerlink.purdue.edu/submitter/form/start/397683
    2. Housing and Contracting Timelines: As was shared last year, the traditional timing and dynamics related to housing in the greater Purdue Community has shifted significantly in recent years. The vast majority of housing options (on and off campus) begin the rental/leasing process in October or November (at the latest) of the year prior to the start of the contract (October 2024 for August of 2025). In 2024, University Residences also adjusted their contracting timeline to adapt to the local housing market. Therefore, FSCL houses and members need to be aware of their housing status related to the next academic year by late October (at the latest) of the current year so that they can make appropriate housing decisions for the next year.
      1. The housing conversation should be clear to potential members during and immediately following the fall recruitment process, moving forward.
      2. Work to ensure your live-in practices and expectations do not rely on spring semester new members to fill your house. This will require groups to adopt a more 365 day/year recruitment model if they do not reach fall semester recruitment goals.
        1. University Residences will not release FSCL members from their housing contracts during the spring 2026 semester, for the fall 2026 semester) as they have in years past. If a student signs a residence hall contract for the following year in 2 November/December of 2025, they will be expected to fulfill that contract.
      3. Please let us know if you have any questions about this process. We’re happy to provide best practices and as much information as is possible
    3. FSCL Officer Basics Course
      1. Registration for the FSCL Officer Basics Fall 2025 Course on Brightspace will open after finals. Please sign up and complete it by Friday, September 5 at 11:59 PM.
        1. Register Here
        2. The course will appear on Brightspace once you self-enroll with the link above.
      2. This course will provide valuable information for you in a variety of content areas. Information has been included to expand your understanding of university resources, policies, and procedures of FSCL and the councils, as well as give you the opportunity to access resources that will help you perform your role more easily.
      3. Completion of FSCL Officer Basics is tracked in organization compliance. The end of the course includes a course assessment (we value your feedback) and an honor statement regarding completion. The course has been completed when the course assessment and honor statement have been submitted.
    4. Activity Planning Forms (APF) Guidance
      1. Please review this guidance on APFs to know when you need to register an event.
        1. Concerts - Please note that for a high-profile or international artist, the APF and contracts must be submitted at least 90 days in advance of the event.
        2. Organization events/activities that include any travel outside of Tippecanoe County must be registered at least 30 days in advance.
    5. FSCL Internship Opportunities
      1. The FSCL Office has internship opportunities available for students interested in contributing to well-being and alumni engagement resource development and delivery. While all educational backgrounds will be considered, those interested in careers in health, education, and administration may have particular interest. The internship offers a flexible schedule, and the ideal candidate will be invested in crafting a relevant internship experience. Interested candidates should email fscl@purdue.edu to learn more.
  2. Programming
    1. FSCL 150th Anniversary Celebration!
      1. The FSCL 150th Anniversary celebration will be held in West Lafayette on September 26 & 27, 2025 and we plan to welcome hundreds of FSCL alumni back to Purdue. If your organization is interested in supporting the event, please let us know at fscl@purdue.edu. Please keep these dates in mind as you are planning your fall events and programs. More information will be provided in late May!
    2. Fall B-Involved Fair
      1. The Fall B-Involved fair will take place on Saturday, August 23, 2025 (Rain Date Sunday, August 24, 2025), on Purdue Memorial Mall from 12-3pm. The cost is $25 and only one table will be offered this year. All Recognized Student Organizations are invited to participate! Please follow the LINK to complete the form to register, first come first serve until we reach 500. Your form is not complete until you transfer or use the TOOCOOL store front to pay the registration fee. When your application has a green approval box, you are approved for the fair and have completed all required steps. Please reach out to SAO@purdue.edu or 765-494-1231 with questions.
  3. Health & Safety
    1. Educational Programs
      1. Chapters and Cooperatives, if anyone is planning ahead for educational programming related to health and safety, leadership development, etc. please reach out to Abby Howard, Associate Director of FSCL, at howardal@purdue.edu for recommendations and support.
    2. Development of a New Member Education Plan
      1. Plans for a new member education process should be worked on well in advance of the start of a new membership process beginning.
        1. It is encouraged this plan be developed with support from organizational advisors.
        2. It is highly recommended that your new member education plan is sent to your inter/national office for review to ensure it aligns with inter/national expectations.
        3. If your organization has a designated plan developed by your inter/national office, it is followed and upheld.
      2. All plans shall be no longer than 8 weeks and no more than 12 hours in a week of programming for new members (i.e., study tables, education meetings, brotherhood/sisterhood, Bid Day/Dinner, Big/Little, Initiation etc.)
        1. If an inter/national policy is shorter, that expectation must be followed.
      3. A plan will include date, time, location, and full description of activities taking place.
        1. While we don’t expect organizations to provide official ritual information, we do expect a general description of activities. For example: “new members will arrive at 6:30 PM and will wait for chapter leadership in the formal living room. During this activity, the chapter will complete the initiation ceremony, and members will be fully initiated at the end of the program. Our Chapter Advisor will be present to assist with the ceremony.”
        2. Please see the attachment for an example of a good plan.
    3. Submission of New Member Education Guidelines and Program Submission
      1. New Member Education plans must be submitted on BoilerLink 14 days prior to the start of a new member process as this is the designated registration process for such activities.
        1. Failure to submit the New Member Education Guidelines and Program Submission will result in follow-up via the judicial process for the council in which your organization is a member.
        2. This is consistent with University policies for high-risk organization activities registered through the Student Activities and Organization’s (SAO) APF process.
      2. Once submitted the office will review each plan in its entirety and reply with questions and feedback.
        1. It is expected that replies to the office from the submitter are timely, so the plan must be submitted by the person in charge of executing the New Member Education process.
    4. If there are changes or additions to the plan (i.e., date, time, location, or activities taking place) these must be communicated to the office immediately.
  4. What is Happening on Campus?
    1. Project Move Out
      1. It’s that time of year again! With the end of the school year approaching, students will be leaving campus and cleaning out their residence hall rooms. The LEAD office works with University Residences each year to coordinate Project Move Out, which helps reduce waste and redistributes items to members of the Greater Lafayette community who can use them. While the larger donations like furniture, clothing and electronics will be collected by one of our community partners, we will be responsible for collecting food. Like last year, we will be collecting food donations at the front desk of each residence hall and apartment community.
      2. Project Move Out will run from May 5-10 and LEAD will need volunteers to help with both collecting food donations and sorting food during Project Move Out and the following week (May 12-14).
      3. Use this link to sign up for shifts you are available for: https://www.signupgenius.com/go/8050848AFA72FABFF2-56308607-project#/
    2. Congratulations to the 2024 FSCL Award Winners!
      1. IFC Award Winners:
        1. Brother of the Year - Matthew Wind (Zeta Beta Tau)
        2. Father Phil Bowers Outstanding Advisor Award - Phil Conrad (Beta Upsilon Chi)
        3. John Wooden Leader of the Year - Frank Svanascini (Alpha Gamma Rho) & Justin Bonanno (Pi Kappa Phi)
        4. Philanthropist of the Year - Michael Solmos (Beta Theta Pi)
        5. Scholar of the Year - Sam Wadlington (Beta Upsilon Chi)
        6. Steven C. Beering Outstanding Chapter President Award - PJ Avery (Alpha Chi Rho)
        7. Thomas B. Robinson Fraternity Man of the Year - Luke Ford (Zeta Beta Tau)
      2. MGC Award Winners:
        1. Community Engagement Award - Alyssa Smith (alpha Kappa Delta Phi International Sorority, Inc.)
        2. New Member of the Year - Deja Bao (alpha Kappa Delta Phi International Sorority, Inc.)
        3. Outstanding Chapter President - Helena Ho (alpha Kappa Delta Phi International Sorority, Inc.)
        4. Outstanding Program - Mr. Pink (alpha Kappa Delta Phi International Sorority, Inc.)
        5. Outstanding Member of the Year - Emily Hennesey (alpha Kappa Delta Phi International Sorority, Inc.)
      3. NPHC Award Winners:
        1. Advocate of the Year - Uyai Edet (Zeta Phi Beta Sorority, Inc.)
        2. Member of the Year - Victoria Nnaji (Alpha Kappa Alpha Sorority, Inc.)
        3. Outstanding Chapter Advisor - Raimeka Graham (Alpha Kappa Alpha Sorority, Inc.)
        4. Outstanding Chapter President - Mackenzie Hamilton (Alpha Kappa Alpha Sorority, Inc.)
        5. Program of the Year - Wish Bear’s Dream for Justice (Zeta Phi Beta Sorority, Inc.)
        6. Scholar of the Year - Sierra Pritchett (Zeta Phi Beta Sorority, Inc.)
        7. Outstanding Neophyte - Jaekwon Akins (Iota Phi Theta Fraternity, Inc.)
      4. PCC Award Winners:
        1. Individual Honors
          1. Leader On the Rise Award - Kaitlyn Whitaker of Shoemake
          2. Mark Donahue Award - Tessa Robinson of Glenwood
          3. Outstanding Senior - Sydney Hefty of Twin Pines
          4. Outstanding President - Rowan Tinker from Shoemaker Cooperative
        2. House Awards
          1. Service Project Award - Gemini Cooperative
          2. House of the Year - Devonshire Cooperative
        3. Scholarships
          1. New Member Scholarship - McKinley Correll from Shoemaker
          2. New Member Scholarship - Madison Haymond from Devonshire
          3. 3.0 Scholarship - Carys Munro from Maclure
          4. 3.0 Scholarship - Harsh Patel from Gemini
          5. Leadership Scholarship - Grace Meadows from Stewart
          6. Leadership Scholarship - Kylie Saathoff from Ann Tweedale
          7. Impact Scholarship - Amanda Upton from Maclure
          8. Impact Scholarship - Meredith Koons from Glenwood
          9. Alumni Engagement Scholarship - William Griffel from Marwood
          10. Alumni Engagement Scholarship - Emily Recker from Glenwood
          11. Study Abroad - Catherine Crawfis from Shoemaker
          12. Study Abroad - Gwen Brubaker from Stewart
        4. Member of the Month
          1. September: Demi Freeman from Twin Pines and Logan McClain from Marwood
          2. October: Nina Scroggin from Maclure and Gil Stanton from Circle Pines
          3. November - Ariel Abott from Twin Pines and Isaac Zimmerman from Gemini
      5. PHA Award Winners:
        1. Outstanding New Member of the Year - Olivia Scavo (Kappa Kappa Gamma)
        2. Jennifer Stouder Christos Scholar of the Year - Brenna Willis (Zeta Tau Alpha)
        3. Jane Hamblin Outstanding Sorority Chapter President - Madison Decker (Alpha Phi)
        4. Junior Scholarship Award - Katie HIte (Kappa Kappa Gamma)
        5. Senior Scholarship Award - Mallory Payne (Alpha Phi)
        6. Lafayette Alumnae Panhellenic Woman of the Year - Ashleigh Morris (Kappa Delta)
        7. Outstanding Chapter Advisor - Jamie Barr (Phi Mu)
        8. Philanthropist of the Year - Lucy Wihoite (Phi Mu)
      6. Community Award Winners:
        1. Dean Barbra Elsbury Award - Casey Brannigan (Kappa Delta)
        2. Distinguished Service Award - Mary Guckien (Farm House, House Director)
        3. Distinguished Service Award - Shyvon Lacy (Zeta Phi Beta Sorority, Inc., Advisor)
        4. Distinguished Service Award - Keith Langbo (Sigma Chi, Advisor)
        5. Campus Partner of the Year - The Recreation & Wellness Team
        6. Campus Partner of the Year - Karla Whipple (Krach Leadership Center)
        7. Laurie (Petrucce) Roselle Catalyst Award - Sigma Phi Epsilon
        8. Organization of the Year
          1. IFC: Alpha Gamma Rho
          2. MGC: Delta Phi Mu Sorority, Inc.
          3. NPHC: Zeta Phi Beta Sorority, Inc.
          4. PCC: Glenwood
          5. PHA: Delta Gamma
  5. Save the Date
  1. FSC Leadership Institute (FSCLi)
    1. May 10-14
  2. Meet FSCL
    1. Sunday, August 24
  3. PCC Men’s Recruitment
    1. Call Out: August 26
    2. Recruitment events:
      1. August 28 - 29
      2. September 1 - 5
    3. Bid Day: September 7
  4. PHA Formal Recruitment
    1. PNMO: August 27
    2. Open House: August 28 - 29
    3. First Invite: August 31
    4. Second Invite: September 1
    5. Preference: September 7
    6. Bid Day: September 8
  5. New Member Educator Development
    1. September 3 from 6 - 7PM in KRCH 229
    2. September 4 from 6 - 7PM in KRCH 229
    3. September 11 from 6 - 7PM in KRCH 229
  6. PCC Women’s Recruitment
    1. Call Out: September 15
    2. Recruitment events: September 22 - 26
    3. PCC Women’s Interviews: September 28
    4. Women’s Conflict & Bid Day: September 29
  7. Fall 2025 Health & Safety Initiatives
    1. Part 1 with Novak Talks: September 21 - 24
    2. Part 2 with campus partners: September 28 - October 1
  8. FSCL 150th Anniversary
    1. September 26 - 27
  9. FSC Leadership Summit (FSCLS)
    1. November 9
 VI. Action Items
  • Summer Break Housing Checklist: With Summer Break approaching, the following items may help you successfully close your facility for the summer and return to a functional house in August. This list is not comprehensive, but provides some appropriate steps to consider:
    • Inspect all rooms/suites, document damage and collect payment from security deposit
    • Schedule any maintenance or repairs to the facility
    • Complete routine maintenance on furnace/boiler/AC
    • Repair all broken windows and doors to prevent damage from inclement weather; ensure that doors latch completely and lock
    • Clean interior and exterior of chapter house and check security/safety lighting
    • Inspect the hot water heater and exposed water lines, drain pipes and faucets for slow leaks
    • Water leaks are responsible for much of the damage that occurs while houses are unoccupied.
    • Remove and dispose of garbage, lumber, mattresses or other debris outside the facility, especially near the dumpster
    • Unplug and store unused appliances
    • Service and clean stoves, ovens, hood ranges and other kitchen equipment
    • Empty refrigerators and dispose of perishable food and drink items.
    • Inform the host institution (college/university) as to whether the residence will be occupied or not and provide proper contact information for the facility
    • Make arrangements for lawn care
    • If members will be attending school and living in the facility over the summer period:
      • Have each sign a housing agreement, specific to the summer period
      • If the appropriate officers will not be living in the facility, appoint someone to oversee daily maintenance, collect rent and pay bills. Consider hiring a professional property manager to work in conjunction with a resident manager
    • If the chapter facility is unoccupied over the summer, make sure the following is completed:
      • Securely lock the property and limit access to only designated alumni/alumnae or undergraduates
      • Have a responsible alumnus/alumna, undergraduate or professional property management company check the property regularly to ensure an issue has not occurred. A consistent daily presence will deter thieves and vandals.
      • When not in use, remove all hoses and store in an appropriate place, preferably inside facility
      • Remove spigot knobs or install locks at each spigot location. Many vandalism claims involve turning on the attached hose and placing it near or in the house with the water turned on
    • Provide FSCL with appropriate student leader/Alumni/Alumnae House Corporation/Property Management Contact for the summer months. FSCL will provide contact information to local first responders.
      • Name:
      • Telephone #:
      • Email:
    • OR - Emergency Contact Form for HOUSED FSCL Organizations
      • If you have not done so already, please submit your contact information via the Purdue emergency contact form. https://www.purdue.edu/ehps/fire/fire-safety/greek-housing-form.php
      • PUFD/PUPD uses this information to make contact with FSCL houses during an emergency.
      • Contacts for housedirector, property management/maintenance, and local housing board members are needed during these times.

 

 

 

Last modified: June 23, 2025