Resources

Cash and cash items are defined as currency (paper and coin), personal, business and institutional checks, bank drafts (money orders, certified, official and cashier’s checks) traveler’s checks, and debit/credit card transactions.

• Approval to Collect Money for Sales and Services
  Refer to the following web site for rate approval procedures: 
  Managerial Accounting Services – Recharge Center
  Questions should be directed to costing@purdue.edu.

• Approval to Accept Credit Cards and/or Conduct Electronic Commerce
  Office of Treasury Operations: 6-7873
  https://purdue0.sharepoint.com/sites/merchantservice 
• Detecting Counterfeit Money
  The Secret Service’s web site goes into great detail on how to detect counterfeit money.  It is recommended every cash handler visits this site. http://www.secretservice.gov/data/KnowYourMoney.pdf 
• Revolving Funds and Change Funds
  Accounting Services

• Cash Payments Over $10,000
  Cash transactions greater than $10,000 in a single transaction (or in two or more related transactions) requires reporting to the IRS. Review Procedures for Cash Payments over $10,000 for definition of reportable cash payments, procedures and required IRS form.

• Depositing Cash Funds
  Cash Receipt Voucher and a CE document in SAP using FV50 should be completed as documented in business process: Depositing Funds Processed via Bursar-CRV.
  Questions may be directed to the Associate Bursar – Payment Processing and Student Services @ 4-7584 or the Bursar’s Vault Supervisor @ 4-9029.
• Depositing Checks
  A CB document in SAP using FV50 should be completed as documented in business process: Depositing Fund Process via Bursar – OBC (Other Bank Credit)
  Questions may be directed to the Associate Bursar – Payment Processing and Student Services @ 4-7584 or the Bursar’s Vault Supervisor @ 4-9029.
• Image Deposit Direct
  Questions for system issues should be directed to the Office of Treasury Operations, treasury@purdue.edu.

• Electronic Payments
  Information and requests for access and claiming ACH/Wire payments can be found on the Treasury site.
• Endorsement Stamp
  Departments must have a departmental endorsement which includes the department’s name. Contact the Office of Treasury Operations at treasury@purdue.edu.
• Funds for University Accounts Receivable
  Funds that are to be applied to a university receivable account in FI-AR should be forwarded to Accounts Receivable office.
• Grant and Sponsored Program Funds
  Funds should be forwarded to Sponsored Program Services, Young Hall 7th floor.

• Human Subject Compensation 
  Human Subject Payment Guidelines.

• University Gift Funds
  A form 44 must be completed with funds forwarded to Development Records as documented in business process:  Receive Cash or Checks for University Gifts.
• Voluntary Support Contacts
  https://www.purdue.edu/business/sps/postaward/sponsors/voluntary/contacts.html

• Background Checks
  Talent Acquisition Team: 6-5627
  https://www.purdue.edu/faculty_staff_handbook/employment/background.php 
• Fidelity and Crime Coverage
  Risk Management: 4-7695 
  http://www.purdue.edu/business/risk_mgmt/Risk_Management_Insurance_Program/index.html#fidelity

• Lost Deposits
  Immediately call the Office of Treasury Operations: 4-9783.
• Robbery and Emergency Services:  911
  Review Robbery Procedures for guidelines before, during and after a robbery. A Suspect Description Sheet can be completed to assist with robbery details. 
  • For onsite robbery training of groups of 10 or more, contact Purdue University Police Department, 4-8221.
• Suspected Unethical or Illegal Behavior
  Anonymous Reporting Line:  https://www.tnwgrc.com/purdue/  or 866-818-2620.