Income Code: 205

 Account Name: Awards – Prize Money

Description : Competitive team winnings

Income Code: 213

 Account Name: Change Fund (Return)            

Description : Change fund monies deposited back to account

Income Code: 212

 Account Name: Check Advance (Return)               

Description : Check advance funds not spent deposited/receipt returned

Income Code: 216

 Account Name: Commission Income            

Description : Skip-a-meals, store commission sales, fund raising (ex. Yankee Candle sales profit)

Income Code: 224

 Account Name: Donation – General                

Description : Donation

Income Code: 225

 Account Name: Donation – Scholarship           

Description : Donation specific for scholaship use

Income Code: 230

 Account Name: Equipment Sales        

Description : Selling of student organization equipment (equipment tracking)

Income Code: 272

 Account Name: Event Income 

Description : Registration, entry fees, ticket sales, banquet sales, trip/travel – income collected on behalf of event

Income Code: 233

 Account Name: Food and Drink Sales          

Description : Taxable item – food sales

Income Code: 234

 Account Name: Food Sales – Uncooked     

Description : Non-taxable food sales

Income Code: 246

 Account Name: Late or Penalty Fee             

Description : Organization receiving a fee from other org (Greek Council fees) or from Nationals

Income Code: 245

 Account Name: Local Dues           

Description : Local Dues for org collected

Income Code: 248

 Account Name: Merchandise Sales – Profit                

Description : Clothing, merchandise, jewelry, books, paddle, etc.

Income Code: 202

 Account Name: Merchandise Sales – No Profit       

Description : Merchandise sales for cost only – no profit made

Income Code: 251

 Account Name: National /Regional Dues        

Description : Funds received from members to pay National or Regions dues

Income Code: 263

 Account Name: Refunds             

Description : National rebate, insurance recovery damage deposits, e-ecommerce refunds

Income Code: 266

 Account Name: Rental Income                 

Description : Income received from rental services

Income Code: 203

 Account Name: Sponsorship          

Description : Sponsorships/Advertising/Career Fairs – sponsor receives something in return

Income Code: 273

 Account Name: Store/Lounge Income       

Description : Student organization stores income

Income Code: 281

 Account Name: Work Project Income             

Description : Income made from working events such as Levy, Landmark, etc.

Expense Code: 690

 Name: Airline Expense        

Description: Flights

Expense Code: 602

 Name: Annual Dues    

Description: Annual dues paid from organization

Expense Code: 603

 Name: Audio-Visual Expense         

Description: Audio-visual expenses

Expense Code: 697

 Name: Awards/Prizes – Non-Purdue Student Employee            

Description: Must have approved APF. Monetary award or prize for event activity. Gift not allowed. Check payout.

Expense Code: 613

 Name: Change Fund – Expense            

Description: To have cash on-hand for specific event-must be redeposited at end of event

Expense Code: 612

 Name: Check Advance – Expense            

Description: Payment by check to vendor in advance – receipt and any funds not spent must be returned ($50 minimum)

Expense Code: 617

 Name: Computer Equipment              

Description: Laptops, iPads, monitors, software, etc.

Expense Code: 620

 Name: Computer Supplies            

Description: Cables, mice, batteries, computer bags, etc.

Expense Code: 624

 Name: Donation-General             

Description: Charity donation

Expense Code: 626

 Name: Dues Refund Expense          

Description: E-commerce- use if dues refunded

Expense Code: 629

 Name: Equipment $4999 or Less      

Description: Furniture, tools, sports and game equipment, uniforms (when kept by organization)

Expense Code: 628

 Name: Equipment $5000 or more

Description: Capital equipment

Expense Code: 672

 Name: Event Expenses

Description: Registration and entry fees (not travel related), decorations, swag, other event related expenses

Expense Code: 631

 Name: Fine or Penalty Fee

Description: Club assessed a fine or late fee

Expense Code: 633

 Name: Food and Drink Expense       

Description: Food and drink expenses

Expense Code: 635

 Name: Gift Expense           

Description: Purchasing gifts for speakers, senior gifts, etc. Must be less than $100

Expense Code: 646

 Name: Lodging Expense              

Description: Hotels, motels, airbnb, etc.

Expense Code: 648

 Name: Merchandise Expense          

Description: Clothing, jewelry, literature, paddles, books, buttons, etc.

Expense Code: 651

 Name: National Dues Expense        

Description: Pay national dues

Expense Code: 656

 Name: Physical Facilties Services  

Description: Work order expense

Expense Code: 659

 Name: Postage Expense              

Description: Fedex, UPS, USPS purchases, shipping/handling 

Expense Code: 660

 Name: Printing And Copy Expense    

Description: Printing and copy expenses

Expense Code: 663

 Name: Refunds                      

Description: E-commerce refunds, previously collected funds being refunded, damage deposit returns

Expense Code: 693

 Name: Rental Expense         

Description: Facility rental, equipment rental, etc.

Expense Code: 667

 Name: Repair/Maintenance of Equip  

Description: Repairs and/or maintenance

Expense Code: 685

 Name: Service Contract Payment

Description: Service contract SSN/Fed #

Expense Code: 673

 Name: Stores/Lounge Expense        

Description: Organizations with student lounges- inventory expenses

Expense Code: 674

 Name: Subscription Expense         

Description: Web applications fees-Wix, Google, Square, etc.

Expense Code: 654

 Name: Supplies

Description: Consumables, general supplies, photo, grand prix, hardware, office supplies, nametags, build supplies, car supplies

Expense Code: 605

 Name: Tangible Awards/Prizes equal or less than $100

Description: Awards, prizes, trophies for Purdue students, non-students, employees (ex: Awards Unlimited)

Expense Code: 657

 Name: Tangible Awards/Prizes > $100

Description: Purdue student, non-student, non-employee prizes or awards

Expense Code: 664

 Name: Travel Registration Expense

Description: Travel registration/conference fees

Expense Code: 678

 Name: Trip/Travel Expense          

Description: All travel expenses (except lodging, travel registration and flights) -fuel, parking, rental cars

Expense Code: 679

 Name: Utility Expense              

Description: Utility bills