Special Events—Purdue for Life Foundation

Bringing Your Signature Event to Life

Looking to elevate the level of celebration at your next signature event?

The Purdue for Life Foundation Special Events team is pleased to offer our services and expertise to help you plan your next event.

From concept to completion, the Office of Special Events will keep your goal in mind and work with you every step of the way to ensure your event is a success.

Our office has the contacts and resources to work with vendors to get you the best bang for your buck.

Allow us to simplify your role as host!

SPECIAL EVENTS–PURDUE FOR LIFE FOUNDATION

Our Services

Audiovisual: stage, lectern, microphone, screens, projection, etc.
Design: floral, linens, napkins, chairs, furniture pods, etc.
Facility reservations: site inspections and selection
Financial planning
Food and beverage: menu selection, special dietary requests, bar services, etc.
Hotel room blocks
On-site event management
Online registration
Program development
Room setup
Scripting
Seating
Signage: event and directional
Speaker arrangements
Transportation
Vendor management

Pricing Structure

Our three packages are tailored to allow for customization to better meet your specific needs.

Old Gold and Black Package

Facilitate the online registration process using Blackthorn software
Process registration payments for your event
Provide attendee reports leading up to the event

Big Bass Drum Package

Facilitate the online registration process using Blackthorn software
Process registration payments for your event
Provide attendee reports leading up to the event
Develop program and manage speaker arrangements
Lead creation and distribution of marketing materials
Manage finances and budget
Coordinate vendors and external services

Boilermaker Special Package

Facilitate the online registration process using Blackthorn software
Process registration payments for your event
Provide attendee reports leading up to the event
Develop program and manage speaker arrangements
Lead creation and distribution of marketing materials
Manage finances and budget
Coordinate vendors and external services
On-site coordination and execution of your event

What is the cost associated with your services?

Old Gold and Black
$100 per event registration setup plus $1 per registrant. If you would like your name badges pre-printed by our office, separate fees may be applied to your final budget.

Big Bass Drum and Boilermaker Special
Minimum $750 per event or a percentage (see below) of the overall event budget will be charged, whichever is higher. If on-site coordination is needed, a fee of $30 per hour/per staff member will be incurred.

15% (University Development)
25% (University Partners)
30% (outside of Purdue)

Credit Card Transactions
A 3% processing fee on credit cards will be charged back to your final budget. Other fees may apply.

What do our clients have to say?

Jay Akridge,
Provost and Executive Vice President for Academic Affairs and Diversity

“….just a note of thanks for the terrific job you did with the Named and Distinguished Professor Ceremony. The set looked great, and the video clips were really nicely done. The entire ceremony flowed beautifully, and I have no doubt that everyone recognized felt honored and valued. This is a special group of people, and your great work certainly sent every positive message that they are important to Purdue and make a difference here.”

Suresh Garimella,
Executive Vice President for Research and Partnerships

“First a kudos for the excellent day yesterday! The lectures were extremely well-attended and well-received. And the dinner and reception met my expectations in terms of amping up our celebration of excellence in research on campus.

I got a lot of in-person and emailed thanks—I think the event put everyone in a good mood, and was great for the morale.

Thank you for your tireless work and commitment, even till the last minute where some changes were needed. You made us all look good, but more importantly, gave our faculty the celebration they deserved.”

Darren Henry,
Managing Director for the Dr. Cornell A. Bell Business Opportunity Program, Krannert School of Management

“Thanks again for everything you did to make the BOP celebration a huge success. The co-rec was BEAUTIFUL.

So many people stated they truly enjoyed themselves and the night was perfect…”

Gallery

All Stage Setting

FAQs

Are we able to use Office of Special Events supplies?
Yes, your cost will include the use of any office supplies, signage, and décor that is currently housed in our inventory. Should your event require anything in addition to our standard inventory, those items will be reflected in your overall event budget.

Do you travel?
Our staff is happy to travel off campus to produce your event. Please note that all costs for staff travel will be included in the overall event budget.

Can you help organize our conference or job fairs?
Our efforts focus on celebrations, such as award ceremonies and anniversary events. For help organizing conferences or job fairs, we recommend contacting Purdue Conferences or the Center for Career Opportunities.

I don’t see a package that works for me. What are my options?
That’s okay! We would be happy to discuss a custom package for your event needs at our initial consultation meeting.