Mentor Checklist
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LOGISTICS (Prior to First Meeting)
Contact the mentee, exchange phone numbers, email information, office hours, etc. | |
Obtain and review the mentee's CV | |
Schedule a time for the first meeting with the mentee |
GENERAL (First Meeting and as Needed)
Get to know the mentee on a personal level | |
Discuss the mentee’s CV | |
Discuss the Student and Faculty Handbooks along with other appropriate Policies and Procedures | |
Discuss useful campus resources for faculty | |
Discuss information technology support (e.g., Blackboard, library databases, etc.) | |
Discuss time management, setting priorities, balancing career and family | |
Discuss the culture of the Department and School (e.g., expectations for collegiality, participation in seminars and workshops, importance of maintaining a presence on campus, etc.) | |
Discuss establishment of a professional network (both within and outside the School and University) and how to gain visibility | |
Discuss review criteria and procedures for performance and promotion and tenure reviews including annual merit salary, third year (mid-tenure) and other promotion and tenure reviews as applicable | |
Discuss format for promotion and tenure document | |
Discuss summer salary support procedures | |
Schedule ongoing future meetings with the mentee |
TEACHING (First or Second Meeting and Ongoing Meetings)
Discuss the courses that the mentee will teach (overview, first class materials/activities etc.) | |
Discuss the characteristics of students he or she will be teaching | |
Discuss possible approaches to teaching including strategies, creative innovations and time management while teaching | |
Discuss mentee's teaching philosophy and specific goals for teaching | |
Provide and discuss the promotion and tenure procedures and process related to teaching | |
Discuss the process for evaluation of teaching | |
Provide support for teaching (such as syllabi, lecture notes, slides, and cases) as needed | |
Offer to observe mentee teaching and schedule as appropriate | |
Provide feedback on teaching based on in-class evaluation and review of course materials | |
Offer to read papers before submission | |
Offer to assist with finding TAs (if applicable) |
DISCOVERY / SCHOLARSHIP (First or Second Meeting and Ongoing Meetings)
Discuss Institutional Review Board procedures for researchers | |
Discuss research opportunities including grants, manuscripts, and publications | |
Discuss the process of submitting a research proposal | |
Discuss mentee’s specific research ideas and goals; setup a plan of action to complete research including a funding strategy | |
Develop a list of conferences and meetings to target along with relevant deadlines | |
Identify top tier journals for the department and assist the mentee in becoming a reviewer | |
Discuss internal and external support mechanisms for research including offering to assist with finding RAs (if applicable) |
ONGOING MEETINGS (Schedule Regularly)
Ask the mentee how they are doing and how they feel (professionally and personally) | |
Review mentee’s teaching goals and objectives and address any concerns | |
Review mentee’s research goals and timelines and address any concerns | |
Discuss and outline timelines and goals for both teaching and research moving forward | |
Ask the mentee if they have any other topics or issues they would like to discuss | |
Ensure that the mentee is continually updating his or her CV and promotion and tenure document |
REVIEW (Final Meeting)
Discuss progress and provide feedback on overall goals, teaching goals, and research goals | |
Discuss a plan of action for areas of improvement and projects to be continued | |
Discuss end of semester procedures including grading |
*Adapted from Austin Community College Mentorship Program and the USCMarshall Mentoring Checklist