Space Guidelines and Resources
Space Guidelines
A Programming Matrix for space guidelines is available and provides guidance about campus spaces, including office space and collaboration space. As buildings and spaces are considered for construction or renovation, the matrix serves as starting point for discussion.
To assist in understanding the space guidelines, a comparison of the guidelines from 2019 to the 2022 guidelines is now available. This chart provides a side-by-side view of the old and new guidelines to identify where changes have been made.
Space Audit Process, Timeline and Training Opportunities
In an effort to streamline and speed up campus building space audits, Space Administration is implementing some changes to the data collection process.
Beginning July 1, 2024, building walkthroughs will not be needed for the audit review process. Building deputies and facility mangers will be sent a spreadsheet to provide space data on their own. This data includes room names, occupants and space types. The data will then automatically be entered into FM:S, the university’s space management software. If additional information is needed, then Space Administration will reach out to schedule a building walkthrough.
Building deputies and facility managers are expected to fill out and submit the spreadsheet within two weeks of receiving the spreadsheet. The audit will most likely need to be conducted once a year or once every other year as audits will be staggered.
Instructions for the space review process are available here.
Training
Training for the space audit process is available on the Training Opportunities webpage through the Mass Upload Process Training. This training demonstrates how to verify the space in buildings is accurately captured. This includes the timeline for each building to be reviewed, process documentation to support the review, and spreadsheet formats used to record the information.
Timeline
|
Building |
Dates |
|
Forney Hall of Chemical Engineering |
February 10-21, 2025 |
|
Helen B. Schleman Hall |
February 17 - March 7, 2025 |
|
Psychological Sciences Building |
February 17 - March 7, 2025 |
|
Robert E. Heine Pharmacy Building |
March 10 - April 4, 2025 |
|
Physics Building |
March 10-28, 2025 |
|
Purdue University Student Health Center |
March 17-April 4, 2025 |
|
Agricultural and Biological Engineering |
April 7-May 2, 2025 |
|
Max W & Maileen Brown Family Hall |
April 14-25, 2025 |
|
Charles J. Lynn Hall of Vet Medicine |
May 5-June 6, 2025 |
|
Materials and Electrical Engineering |
May 12-16, 2025 |
|
Mechanical Engineering Building |
June 2-13, 2025 |
|
Flex Lab |
June 9- 27, 2025 |
Not all campus buildings have been scheduled yet. Please check back for updates.
FM:S Training
The FM:S Space Data Management and Occupancy Planning system is used to find space, room and floor plan information or request new space on a temporary or permanent basis for office, instructional or research purposes. Training information and resources are available below to help navigate the system.
Documents
- FM:S User Guide (PDF)
- FMS Cognos Reports QRG (PDF)
- 1.40 Room Summary Report QRG (PDF)
- Employee Location Change QRG (PDF)
- Request Changes QRG (PDF)
- Space Use Types - Facilities Inventory and Classification Manual (PDF)
- The space use types are used to code space at the institutional level. Please reference Chapter 4 for detailed definitions.
- West Lafayette Building List (PDF)
- SuccessFactors: Update Employee Position Location (PDF)
Tips and Tricks
- Space Administration shares tips and tricks for FM:S space management system, April 2023
- Space Administration shares tips and tricks for FM:S space management system, May 2023
Other Resources
- All outdoor events space and select indoor conference rooms, atriums and lobbies are reserved through the Event Management Software (EMS).
- Classroom space will continue to be requested via UniTime.
- Large classroom seating charts are located on the Registrar's website. For class schedules, evening exam schedules and final exam schedules, visit the Class Scheduling website.