[ * ] Note: Staff includes graduate students only if under the auspices of holding a graduate staff appointment and conducting activities to fulfill those obligations while abroad all while being in paid status
GPP International Travel Decision Matrix
Faculty/staff overseeing students and other non-employees who are traveling on Purdue-sponsored programs going to destinations on any list below or parallel Travel Advisory statuses (below) need need to first request an exception, i.e. a “waiver,” from the Purdue Security and Risk Assessment Committee (SRAC) at least two months in advance. Protocol documents are designed for short-term individual students and groups as well as establishing permanent programs. Sponsoring faculty/staff are required to attend to related tasks before participant departure.
Faculty/staff going to destinations on any list below or parallel Travel Advisory statuses (below) need Department Head approval as described in the grid below.
- Comprehensively Sanctioned Countries: See related Purdue website.
- Federal Foreign Adversary: The Code of Federal Regulations is the definitive source; see Code of Federal Regulations.
- Countries of Particular Concern: The U.S. Department of State is the definitive source; see "Countries of Particular Concern" of this specific website.
- DOS Travel Advisories: The U.S. Department of State map is the definitive source to determine Travel Advisory levels including those “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+).
Please direct questions about student travel to the Purdue Office of Programs for Study Abroad (765-494-2383; sa@purdue.edu) and questions about faculty/staff travel to the Purdue Travel Office or Purdue Risk Management.
| Activity Type | Is approval required? | Is the University's international insurance required? |
|---|---|---|
| Countries subject to OFAC Sanctions, Federal Adversary, and Particular Concern: | ||
|
Faculty/Staff* traveling to location on ANY of the following lists: - Comprehensively Sanctioned Countries |
Yes: Department Head |
Yes Registration is automatic when you submit a travel request in the Concur Travel System before travel |
|
Student or non-employee traveling to location on ANY of the following lists: - Comprehensively Sanctioned Countries |
Yes: Security and Risk Assessment Committee (SRAC) Waiver Needed |
Yes Registration is required via the completion of the form RM23 provided to Risk Management before travel, inclusive of verification from the Office of Global Partnerships and Programs |
| DOS Travel Advisories: | ||
| Faculty/Staff* traveling to international destination with a travel advisory of “Level-4” (all), “Level-3” (all), or “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+) and they will be traveling to an area cited. | Yes: Department Head |
Yes Registration is automatic when you submit a travel request in the Concur Travel System before travel |
| Faculty/Staff* traveling to international destination with travel advisory of “Level-1” (all), "Level 2- Exercise Increased Caution" (all), or “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+) but they will not be traveling to any area cited. | No |
Yes Registration is automatic when you submit a travel request in the Concur Travel System before travel |
| Student or non-employee traveling to international destination with a travel advisory of “Level-4” (all), “Level-3” (all), or “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+) and they will be traveling to an area cited. | Yes: Security and Risk Assessment Committee (SRAC) Waiver Needed |
Yes Registration is required via the completion of the form RM23 provided to Risk Management before travel, inclusive of verification from the Office of Global Partnerships and Programs |
| Student or non-employee traveling to international destination with travel advisory of “Level-1” (all), "Level 2- Exercise Increased Caution" (all), or “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+) but they will not be traveling to any area cited. | No |
Yes Registration is required via the completion of the form RM23 provided to Risk Management before travel, inclusive of verification from the Office of Global Partnerships and Programs |
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