[ * ] Note: Staff includes graduate students only if under the auspices of holding a graduate staff appointment and conducting activities to fulfill those obligations while abroad all while being in paid status
GPP International Travel Decision Matrix
Purdue Students, Faculty, and Staff require special permission to travel to certain international locations. In the case of students, this is through a WAIVER process by their Purdue sponsor to the Security Risk Assessment Committee (SRAC) and in the case of faculty and staff on Purdue-related travel, this is through department head (and sometimes Research Security and Export Control) approval. The below describes the different scenarios. PLEASE NOTE: Any waiver requests for student travel should be submitted by the sponsoring faculty or staff member at least 2 months prior to travel here. (Whether or not a waiver for student travel is required, the sponsoring Purdue employee is expected to attend to related tasks before participant departure.)
Please direct questions about student travel to the Purdue Office of Programs for Study Abroad (765-494-2383; sa@purdue.edu) and questions about faculty/staff travel to the Purdue Travel Office or Purdue Risk Management.
| Activity Type | Is approval required? | Is the University's international insurance required? |
|---|---|---|
| Countries subject to OFAC Sanctions, Federal Adversary, and Particular Concern: | ||
|
Faculty/Staff* traveling to location on ANY of the following lists: - Comprehensively Sanctioned Countries |
Yes: Department Head and RSEC |
Yes Registration is automatic when you submit a travel request in the Concur Travel System before travel |
|
Student or non-employee traveling to location on ANY of the following lists: - Comprehensively Sanctioned Countries |
Yes: Security and Risk Assessment Committee (SRAC) Waiver Needed |
Yes Registration is required via the completion of the form RM23 provided to Risk Management before travel, inclusive of verification from the Office of Global Partnerships and Programs |
| DOS Travel Advisories: | ||
| Faculty/Staff* traveling to international destination with a travel advisory of “Level-4” (all), “Level-3” (all), or “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+) and they will be traveling to an area cited. | Yes: Department Head |
Yes Registration is automatic when you submit a travel request in the Concur Travel System before travel |
| Faculty/Staff* traveling to international destination with travel advisory of “Level-1” (all), "Level 2- Exercise Increased Caution" (all), or “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+) but they will not be traveling to any area cited. | No |
Yes Registration is automatic when you submit a travel request in the Concur Travel System before travel |
| Student or non-employee traveling to international destination with a travel advisory of “Level-4” (all), “Level-3” (all), or “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+) and they will be traveling to an area cited. Also, if the U.S. Embassy in-country has issued a security alert advising against travel EVEN IF the overall travel advisory level is Level-2 or lower. | Yes: Security and Risk Assessment Committee (SRAC) Waiver Needed |
Yes Registration is required via the completion of the form RM23 provided to Risk Management before travel, inclusive of verification from the Office of Global Partnerships and Programs |
| Student or non-employee traveling to international destination with travel advisory of “Level-1” (all), "Level 2- Exercise Increased Caution" (all), or “Level 2- Exercise Increased Caution- Contains Areas With Higher Security Risk” (2+) but they will not be traveling to any area cited. | No |
Yes Registration is required via the completion of the form RM23 provided to Risk Management before travel, inclusive of verification from the Office of Global Partnerships and Programs |
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