Honorarium / Non-payroll payment for an International Visitor
Please attach a copy of the individual's passport, I-94 card and when applicable visa, EAD card, I-20, DS-2019, or approval from sponsor.
| International Visitor | Can we pay an honorarium fee? | Stipulations and Exceptions |
|---|---|---|
| B-1 (9 day limit) | Yes | * Must have 9-5-6 statement from Glacier |
| B-2 (9 day limit) | Yes | * Must have 9-5-6 statement from Glacier |
| WB (9 day limit) | Yes | * Must have 9-5-6 statement from Glacier |
| WT (9 day limit) | Yes | * Must have 9-5-6 statement from Glacier |
| F-1 | No |
Human Subject payments to Purdue students are allowable Allowable with approval from sponsor for Curricular Practical Training on the I-20 |
| F-2 | No | |
| J-1 Student | No | Human Subject payments to Purdue students are allowable |
| J-1 Scholar / Researcher / Teacher | Yes | Need written authorization from sponsor or if Purdue is sponsor for activity being compensated, DS-2019 is authorization |
| J-2 | Yes | Must have Employment Authorization Card |
| H-1B | No | We may pay the sponsoring institution directly and they can pay the individual |
| 0-1 | No | We may pay the sponsoring institution directly and they can pay the individual |
| TN | No | We may pay the sponsoring institution directly and they can pay the individual |
| EAD Card (Employment Authorization Card) |
Yes |
Reimbursement of Travel Expenses for Non-Resident Short-Term Visitors Receiving Honorarium/Fee Payments
Please attach a copy of the individual's I-94 card and when applicable authorization from sponsor on F-1s and J-1s
| International Visitor | Can we reimburse travel? | Stipulations |
|---|---|---|
| B-1 | ||
| - no honorarium | Yes | Can reimburse for length of stay ** Must have B1 on I-94 card |
| - with honorarium | Yes | Limited to 9 days and must sign 9-5-6 statement |
| B-2 (9 day limit) | Yes | *Must have 9-5-6 statement from Glacier signed |
| WB | ||
| - no honorarium | Yes | Can reimburse for length of stay ** Must have WB on I-94 card |
| - with honorarium | Yes | Limited to 9 days and must sign 9-5-6 statement |
| WT (9 day limit) | Yes | * Must have 9-5-6 statement from Glacier signed |
| F-1 | No | Allowable with approval from sponsor for Curricular Practical Training on the I-20 |
| F-2 | No | |
| J-1 Student | No | |
| J-1 Scholar/Researcher/Teacher | Yes | Need written authorization from sponsor or if Purdue is sponsor for activity being compensated, DS-2019 is authorization |
| J-2 | Yes | Must have Employment Authorization Card |
| H-1B | Yes | Occasional and incidental to alien's employment 7 day limit (Greater than 7 days, need written authorization from sponsor or pay sponsor directly) |
| O-1 | No | We may pay the sponsoring institution directly and they can pay the individual |
| TN | No | We may pay the sponsoring institution directly and they can pay the individual |
| EAD Card (Employment Authorization Card) | Yes |
Travel expenses for business purposes are reimbursed under the accountable plan rules used by the travel department - receipts required.
* 9-5-6 Statement - Visitors in business or tourist status (B1, B2, WB, WT) may be paid honoraria and/or reimbursed for travel expenses if the visitor is engaged in the activity being compensated for any portion of 9 days or less and the visitor has not been paid or reimbursed by more than 5 other US institutions or organizations during the past 6 months.
Note: We can reimburse travel only for F-1 & J-1 if they are not receiving honorarium/fee payments for services without sponsors approval. This payment type is taxable to the individual and taxes will be withheld.