SuccessFactors and Employee Self-Service
SuccessFactors is Purdue's cloud-based Human Capital Management (HCM) tool to manage core HR processes, such as payroll, talent management, recruitment and more. Employees access SuccessFactors to update personal and direct deposit information, complete time off requests or time sheets, create goals and complete staff performance appraisals. Supervisors and administrative roles complete the hiring process, onboarding and more.
Learn how to use SuccessFactors with these videos, quick reference guides and links to additional resources.
Watch this video to learn more about navigating the SuccessFactors home page, understanding and updating important information in your profile. All employees can update their education, address and contact information, direct deposit and bank information, state and federal tax withholding and more. (Click image to open video in new window.)
Additional Resources:
The Mobile App was introduced in 2023. This quick video shows how to connect and use this app.
Watch this video to learn more about completing and approving time sheets. (Click image to open video in new window.)
Additional Resources:
- Pay @ Purdue web page
- Time profile information
- Employee timekeeping resources
- Supervisor timekeeping and approval resources
- WebClock reference materials
- Access your pay statement
Employment Center and Administrative Resources:
Employees use the Request Time Off Quick Action tile to submit all time off requests. Supervisors receive email notifications when a request is made. The request also appears under 'Approvals' until approved.
Additional Resources:
- Request Time Off Quick Reference Guide
- Approve Time Off Request Quick Reference Guide
- Personal Leave
- FMLA and Paid Parental Leave
- Business Leaves
- Other Leaves
Employment Center and Administrative Resources:
The My Learning Quick Action tile opens Purdue's Learning Management System (LMS) for employees. Watch this quick video to learn how to navigate the site. (Click image to open video in new window.)
Additional Resources:
- SuccessFactors Learning Quick Reference Guides for Employees and Supervisors
- Employment Certifications web page
- WebCert Catalog home page
- Employment Certifications link in SuccessFactors
A position must be in the system before the recruitment or hiring process may begin. Supervisors and Department Administrative roles, along with HR Compensation and Employment Centers, all play a role in creating and maintaining positions.
Organizational Structure and Position Management web page
All positions have 'roles' assigned to them within SuccessFactors that provides permission to access specific tiles or functions. If you are creating a new position, work with your HR team to ensure the correct roles are assigned.
Employment Center and Administrative Resources:Supervisors and Department Administrative roles have the ability to initiate and complete the hiring process.
- They initiate the requisition for staff positions and work with the Talent Acquisition team through the hiring steps.
- They initiate the requisition and complete all hiring steps for the student and grad student appointments and/or partner with their Employment Center to process via Action Automation.
- They initiate the requisition and complete the quick hire process for Lecturer appointments.
- They initiate the requisition and follow the Faculty hiring process for faculty positions.
Additional Resources:
Employment Center and Administrative Resources:
Supervisors and Department Administrative roles, along with Talent Acquisition and Employment Centers, all play a role in onboarding new hires.
- Hiring Supervisors and Onboarding Coordinator First Steps web page
- Form I-9 Frequently Asked Questions
- New Employee Onboarding First Steps
- Employment Centers
- Onboarding New Employees web page
- New@Purdue web page
Employment Center and Administrative Resources:
Staff complete goals and annual performance appraisals.