HR Data Requests

Use the HR Data Request Form to request a new report or query, edit an existing report or query or submit questions concerning data interpretation.

Data Request Form The form and past requests are housed on a SharePoint site.

Email List Requests

Departmental email lists can be requested through your college or departmental business office or payroll center. Before requesting specific email lists, please review the Guidelines for Purdue Email Address and Career Account validate an email is the appropriate form of communication and if further approvals are required. For example, email being sent to employees outside the college/VP area you are employed in would require additional approvals either from the Provost Office or Vice President Human Resources or both.

Business offices or payroll centers can use this quick reference as a guide to creating email lists through the Employee Listing standard report.

Announcements that are of a more general nature should be sent through Purdue Today. This would include general announcements about lectures, seminars, receptions, conferences, research participants, and similar events that are open to broad groups of the university community. See the Purdue Today web page for information on submitting announcements.

New Date Element Request

Use the New Data Element Request Form - Data Governance to gather essential information on proposed SuccessFactors and SAP changes. This form is designed to ensure comprehensive data collection for each request, facilitating a structured approach to data management processes.

Data Requests for Celebratory or Commemorative Events

Guidance Effective 12/3/2025 – Reviewed by Amy Boyle, Vice President for Human Resources

Guidance:
HR Data Professionals will not provide or compile data for parties, celebrations, or commemorative
events. Examples of such events include, but are not limited to:

Retirement celebrations
Department or program anniversaries

Specifically, HR Data Resources will not produce or provide:

Lists of positions held, departments served, or job titles held
Lists of awards or recognitions for individuals
Historical information on individual employees or groups
Historical records of persons who have held key leadership positions

Alternative Options:
Departments planning celebratory events are encouraged to use local records, internal
documentation, or direct staff recollections to compile historical or recognition-related
information. Additionally, Business Offices may be able to utilize Cognos standard reports such as
the Employee Listing with Salary Details report to access recent Employment Information.

Rationale:

Resource Limitations: HR Data Resources capacity is dedicated to supporting essential
business functions such as compliance reporting, workforce analytics, and operational
data requests.
Data Integrity and Availability: Much of the historical information requested for
commemorative purposes resides in multiple legacy systems and may be incomplete or
inconsistent. Therefore, the HR Data Team cannot guarantee the accuracy or
comprehensiveness of such data.