Salary of Administrative Officers Returning to the Faculty (II.C.2)

Volume ­­II: Business and Finance
Chapter C: Payroll
Responsible Executive: President
Responsible Office: Office of the Provost and Executive Vice President for Academic Affairs and Diversity
Date Issued: July 1, 2002
Date Last Revised: November 15, 2021

TABLE OF CONTENTS

Contacts
Statement of Policy
Reason for This Policy
Individuals and Entities Affected by This Policy
Exclusions
Responsibilities
Definitions (defined terms are capitalized throughout the document)
Related Documents, Forms and Tools
Website Address for This Policy
History and Updates
Appendix

CONTACTS

STATEMENT OF POLICY

When an Administrative Officer with faculty rank returns to the faculty, any incentive compensation related to the administrative appointment, including but not limited to administrative supplements, will be removed from the officer’s salary. In addition, Administrative Officers on a fiscal-year appointment who will return to the faculty on an academic-year appointment will have their salaries converted to an academic-year salary in accordance with rates outlined in the Academic-Year Employment Pay Practices maintained by Human Resources.

Any exception or deviation from this policy requires approval by the President for all Administrative Officers reporting to the President or to the President's direct reports. All others require the approval of the Provost. The Board of Trustees will approve any exception affecting the President.

REASON FOR THIS POLICY

Administrative Officers with faculty rank often return to the faculty after serving as officers. Salaries of Administrative Officers are based on duties and responsibilities that are in addition to or in lieu of duties of a faculty member. Therefore, in accordance with Board of Trustees directives, this policy formalizes the method by which salary adjustments are made for Administrative Officers upon their return to the faculty.

INDIVIDUALS AND ENTITIES AFFECTED BY THIS POLICY

All individuals who meet the definition of Administrative Officer, supervisors of those individuals and business managers.

EXCLUSIONS

There are no exclusions to this policy.

RESPONSIBILITIES

Provost

• Administer this policy.
• Provide guidelines and procedures for offers to faculty for Administrative Officer positions.

Supervisors

• Determine the adjusted faculty salary described in the Statement of Policy and notify the Administrative Officer in writing, with a copy to the appropriate business manager.

Business Managers

• Ensure the appropriate adjusted salary is applied upon an Administrative Officer’s return to the faculty.

DEFINITIONS

All defined terms are capitalized throughout the document. Refer to the central Policy Glossary for additional defined terms.

Administrative Officer
An individual with faculty rank who holds the position of President, Provost, Chancellor, vice president (including executive and senior), vice provost, vice chancellor or dean.

Supervisor
The individual to whom an Administrative Officer reports and who makes compensation recommendations for the officer.

RELATED DOCUMENTS, FORMS AND TOOLS

Academic-Year Employment Pay Practices

WEBSITE ADDRESS FOR THIS POLICY

www.purdue.edu/policies/business-finance/iic2.html

HISTORY AND UPDATES

November 15, 2021: Policy updated to align with salary conversion rates approved by the Board of Trustees on an interim basis in April 2012 and finalized in April 2018. Removed “academic” from the term Administrative Officer.

November 18, 2011: Policy number changed to II.C.2 (formerly IV.5.1) and website address updated.

September 21, 2009: Definitions updated and policy converted to new template.

July 1, 2002: Formal policy adopted.

APPENDIX

There are no appendices to this policy.