The Coeus system provides a Routing & Approval function which allows Academic Approvers the ability to enter the system and electronically provide their authorization for the submission of IACUC Protocols.  To ensure the named Investigator is aware of the submission and approves, the PI will always be required to provide their approval in the first Routing stop.  This will allow the Investigator to delegate the data entry and completion of a protocol, while ensuring proper authorizations are given.

Approve – From Protocol

If the PI completed and Submitted the protocol to IACUC or is already in the CoeusLite record, they may approve by directly navigating to the Approval screen.

1.  Click on the “Approval Routing” link found in the 4. Submit section of the left Navigation

2.  Click “Approve” in the upper left navigation menu

3.  The Approval window will open to complete approval

4.  Add Comments:  Comments field is free text and will allow for the entry of any pertinent information.  Comments may be viewed by any User who can also view the Route map.

5.  Add Attachments:  Any file type may be added to the approval by entering a description and clicking the “Browse” button to complete a standard browse/upload function.  Once the file has been selected, click “Add” to attach the file.  Multiple files may be uploaded to an Approval.

6.  Click “Approve”.  This will close the current Sequential Stop and automatically notify the next level of approvals.

Approve – From System Notification

Every Approver, including the PI, will receive a system generated email notification informing them their Approval is required.  An Investigator may use the embedded links in the received notification to launch CoeusLite and navigate directly to the submission to be approved.

1. Click on the embedded link found in the “Waiting for Approval” email notification.

2. Log-in to CoeusLite using your Career Account credentials

3. The Protocol Summary screen should open for the appropriate submission

4. Click “Approve” in the upper left navigation menu

5. The Approval window will open to complete approval

6. Add Comments:  Comments field is free text and will allow for the entry of any pertinent information.  Comments may be viewed by any User who can also view the Route map. Comments are not required for approvals.

7. Add Attachments:  Any file type may be added to the approval by entering a description and clicking the “Browse” button to complete a standard browse/upload function.  Once the file has been selected, click “Add” to attach the file.  Multiple files may be uploaded to an Approval. Attachments are not required for approvals.

8. Click “Approve”.  This will close the current Sequential Stop and automatically notify the next level of approvals.