After the Requisition

See below for instructions of what to do after a purchase.

Receiving Orders

When the good or service ordered has been delivered by the supplier, and the supplier should have a payment released to them, the order must be received within the e-Procurement system by the Receiver. Orders totaling under $250 are automatically received by the system. Follow the QRC for Receiving in Ariba.

Resolving Match Exceptions

If there is a difference between the Invoice and PO in the reconciling process, an exception will be created. Review and correction are required on all the identified exceptions. Reference the QRC Invoice reconciler.

Requisition and Purchase Order Status Code Description

Statuses	Description
Document Type: Requisition Prefix: PR
Composing	The requisition is still being created and has not been submitted, or the requisition may have failed to create a purchase order, was sent back to composing status, and needs review.
Submitted	The requisition has been submitted for approval but has not been fully approved.
Approved	The requisition has been fully approved by all approvers. A PO is automatically created in Ariba.
Ordering	The PO is currently processing and being sent to the supplier.
Ordered	The PO has been sent to the supplier.
*******	Once a Requisition is “Ordered," a Purchase Order (PO) is created. The Purchase Order status can also be monitored from the Orders tab of the Requisition. Listed below are additional statuses that may apply to both a PR and PO.
Receiving	The PO has been partially received.
Received	The PO has been closed, either partially received and closed, fully received or cancelled.
Document Type: Purchase Order Prefix: PO
Confirming	The supplier partially confirmed the PO.
Confirmed	The supplier fully confirmed the PO.
Shipping	The supplier has partially shipped the PO.
Shipped	The supplier has fully shipped the PO.
Receiving	The PO has been partially received.
Received	The PO has been closed, either partially received and closed, fully received or cancelled.