FAQs about Disciplinary Records

What is a disciplinary record?

Students who are found responsible for violating a University Regulation(s) have a disciplinary record maintained by the Office of Student Rights and Responsibilities. This includes violations adjudicated by University Residences, The Office of Student Rights and Responsibilities, and The Dean of Students. This includes any warnings issued by University Residences.

What is included in a disciplinary record?

Students found responsible for violating a University Regulation(s) have individual cases pertaining to each violation of University Regulations. Included in these case files is information regarding the incident that occurred and information regarding the university’s response to the incident which can include official university correspondence regarding meetings and decisions made in the case(s).

Is my disciplinary record included in my transcript? 

Your disciplinary record is separate from your transcripts. If a student is suspended, expelled, or given a degree deferral, this will be noted on your transcript. All other information regarding your disciplinary record will be maintained separately from your transcript.

Who can access the information in my disciplinary record?

Your disciplinary record is protected by the Family Education Rights and Protections Act. Our office cannot disclose information regarding your disciplinary record to those who do not have an educational need-to-know (university officials who have been deemed appropriate to share information with) without your permission. Permission for viewing your disciplinary record must be given to the Office of Student Rights and Responsibilities before disclosing information. Permission must be given through (1) of (2) ways:

• Obtaining and completing a FERPA Waiver from the Office of Student Rights and Responsibilities
• Submitting a Dean Certification/Background Check form to the Office of Student Rights and Responsibilities with your signature indicating you give permission to the third-party to view your Disciplinary Record

What information is disclosed regarding my disciplinary record if I give permission to access it?

This will depend on who is requesting the information. Some third-parties would like to know all violations of University Regulations that a student has been found responsible for. Other third-parties may only request to know if a student was found responsible of violations that resulted in a particular response from the university like disciplinary probation or above. Once contacted and given proof of your permission, our office is obligated to share any and all information in your disciplinary record that is requested. Typically, if you have a disciplinary record, this includes but is not limited to any decision letter(s) with responsible findings.

How can I view my disciplinary record?

Students, both current and former, are welcome to view their disciplinary record at any time in the Office of Student Rights and Responsibilities during university business hours, which are Monday through Friday from 8:00 a.m. – 5:00 p.m. Students will be expected to present identification at the time of their request.

If a former student is unable to visit the Office of Student Rights and Responsibilities in person, they can request to obtain documentation included in their case file via e-mail to osrr@purdue.edu preferably through their official Purdue e-mail account. The Office of Student Rights and Responsibilities will request identifying information from the student if not sent from a Purdue e-mail account. The Office of Student Rights and Responsibilities will be limited in what can be disclosed via e-mail, but can share any official university correspondence the student may have received regarding a case.

The Office of Student Rights and Responsibilities reserves the right to refer parties requesting student records to the Office of Legal Counsel to make a formal request for records which can be done so at:
https://www.purdue.edu/legalcounsel/public/index.html