Travel

Other Allowable Expenses

The following is a list of expenses that are reimbursable if they are part of travel expenses related to university business:

  • Baggage charges
    • Charges for checking baggage
    • Tips for those handling luggage, such as taxi, shuttle or courtesy transportation drivers or hotel staff
    • Transportation charges for authorized excess baggage when carrying equipment necessary to complete official business
    • Necessary charges (including tips) for storage when such materials are a result official business
    • Sending baggage, samples, display materials, and/or supplies to official business location and back to official station
  • Use of computers, printers, fax machines, and scanners when necessary to complete official business mission
  • Fees for the use of conference/meeting rooms and equipment when necessary to complete official business mission
  • Official telephone calls/service, e.g. faxes
  • Sales tax on out-of-state business related purchases will be reimbursed
  • Tips for taxi, shuttle and courtesy transportation drivers
  • Laundry, cleaning and pressing of clothing only when the traveler spends a minimum of four consecutive nights on official University business
  • Energy surcharge and lodging fees when such fees are not optional
  • Emergency purchases of materials or services (e.g. batteries, photocopies) when necessary to complete official business mission
  • E-Z Pass (or similar toll road programs in other states) in rental cars
  • TSA PreCheck and Global Entry fees are allowable for travelers who fly three or more times per year
  • Sales tax on purchases made in Indiana can be reimbursed, but a good faith effort must be made to use the Form ST-105 Indiana Department of Revenue General Sales Tax Exemption Certificate and/or a Purdue purchasing card (P-card). 
  • Expenses subject to documentation requirements.