Compliance

Employees and approving managers who do not comply with these regulations may be subject to the following:

• Reimbursement delays for improper documentation
• Non-reimbursement or personal liability for regulation violation
• Disciplinary action, up to and including termination of employment

Escalation Process for Outstanding Travel Card Charges

Travel Card charges are Unassigned to an expense report:

• As noted by Purdue Travel when reviewing unreconciled travel card charges.
• When travel card charges post to your Concur, the best practice is to immediately create an expense report by filling out the Header information with the exact or estimated travel dates and assign all associated charges to that report.  

Travel card charges are Unsubmitted or Transaction date reflects:

• Within 30 Days
  • Travel expense receipts are to be uploaded into Concur and attached to expenses.
  • No contact is made by Purdue Travel at this time, but transactions/reports are monitored for first contact at 60 days.
• 1^st Contact: 60 Days+
  
  • After travel end when assigned to an expense report or
  • From the transaction date when unassigned to an expense report
• 2^nd Contact: 120 Days+
  
  • After travel end when assigned to an expense report or
  • From the transaction date when unassigned to an expense report
• 3^rd & Final Contact: 180 Days+
  
  • After travel end when assigned to an expense report or
  • From the transaction date when unassigned to an expense report
  • See reimbursement information for more details.