Academic Event Scheduling
Request academic classrooms via UniTime, by calling the Academic Classroom scheduling office at 765-494-5700, or by emailing classroomsched@purdue.edu.
- Department events: It is the requestor’s responsibility to obtain any additional departmental approvals that may be required and maintain proof of approval in writing for their records.
- Student Organizations: If an event requires fees for access or SAO approval on BoilerLink for their event, the room request will not be approved until SAO indicates that the event is approved.
- To request a Computer Lab, call 765-494-1597.
- If you need specific software or additional instructor resources in an ITaP Computing Lab, please inform the scheduler or specify this information in the online Unitime request form's additional information field.
Important Information
- Not all buildings are available for event requests.
- All event requests for student organizations must be submitted at least one business day prior to the event.
- A complete Instruction sheet is available describing how to perform most tasks on this site.
- Go to instructions on specific topics:
- Please read our e-mail responses carefully to check the status of your event.
Reserve a Space
- Reserve a Classroom Space in West Lafayette
- Reserve a Non-Classroom Space in West Lafayette
- Reserve a Space in Indianapolis
- Event Scheduling Policies and Guidelines
- Event Scheduling FAQs
- Fees
Instructions for Requesting Space in Unitime
Watch our self-help videos at https://www.youtube.com/@purdueregistrar .
Classroom Hours
Classrooms that seat less than 75 people are scheduled during the following times:
| Days | Buildings | Hours |
|---|---|---|
| Mon-Fri | All Buildings | 7:30 a.m. - 10:30 p.m. |
| Saturdays | Most Buildings | 7:30 a.m. - 12:30 p.m. |
| LILY, BRNG and HAMP | 7:30 a.m. - 8:00 p.m. | |
| Sundays | Most Buildings | closed |
| LILY, BRNG and HAMP | 8:00 a.m. - 8:00 p.m. |
*Large classrooms that seat 75+ have special restrictions described in the Large Classroom section below.
If you need a classroom outside these hours, you will need to either:
-
- Have building AND classroom access, and agree to clean up the room after your event
- Have keys/department access and agree to clean up the room after your event
-
Agree to pay fees for a work order to provide access and clean-up
- Even though the classrooms in WALC may be unlocked, you will still need to agree to pay fees in case of clean-up. Fees will be charged at Building Services' discretion.
Large Classrooms
Large classrooms that seat 75+ are subject to periodic holds throughout the academic year because they are heavily used for evening exams. No exceptions will be made until the evening exam schedule is finalized. At this time, this only affects fall and spring sessions, but this may change to include summer sessions in the future.
You may request Large Classrooms 75+ if:
- Your event is held Monday through Thursday before 5 p.m.
- Your event is held on a Friday or the weekend during normal operating hours
- Your event is held during the first two weeks of the academic semester
- Your event is held during Dead Week (the week before Finals)
- You request your event after the Evening Exam schedule has been finalized and the rooms are released
Please contact Classroom Scheduling for available dates of Large Classrooms.
Student Groups
All events submitted through this site are considered Requests only. It is the responsibility of the requestor to verify that the event has been accepted and scheduled. An e-mail is generated for all events, providing reservation information on the status of the event.
If your student group name doesn't appear as an option in Unitime, contact Academic & Classroom Scheduling at 494-5700.
During peak times, or if an event is scheduled improperly, the event will be declined.
Technology and Facility Needs for Events
Most events require some form of support from Classroom Support of Building Services. Additional AV equipment, room setup, and staffing needs should be reviewed in advance of your event to ensure that all elements are in place prior to the day of your event. Contact AV Services at 494-2769 to confirm all Audio Visual needs. More information can be found on the Classroom Technology website.
