Registration Workflow for Faculty

Notifications:

A daily e-mail digest is generated each morning and is sent to all approvers that have outstanding items in the Registration Workflow System that require attention.

• NOTE: Beginning with the Fall 2023 term, Purdue eliminated WF, WU and WN grades. As such, beginning with the Fall 2023 term, faculty receive emails for add changes only and no longer receive emails for drop requests to indicate if a student is dropping with a W or WF/WN/WU. Faculty will receive an email when a student drops a course with a W for informational purposes only and no further action will be needed from them.

Navigation & Filtering:

Reviewers can follow the link included in their digest email or navigate to the Registration Workflow System via myPurdue.

The Registration Workflow System link will be available under the Faculty Tools section on the Faculty and Banner tabs in myPurdue.  See below for a screen shot of the Faculty tab.

 

Once faculty have entered the Registration Workflow System, they will see a queue of active requests that require their attention.

Faculty can adjust the filtering criteria and click on “Search” to re-filter their queue results. Faculty will want to pay special attention to what Campus and Term are being used to filter their results.

Campus will be set to PWL (West Lafayette) by default but can also be adjusted to SW (Statewide) or “All”.

The Term will be set to the future-most active term by default, so when multiple terms are active for registration, faculty may need to adjust the Term accordingly to view the requests awaiting action from them.

• NOTE: If their queue has no results, even after adjusting the Campus and Term appropriately, Faculty may assume that no further action is needed. If they wish to verify, Faculty can refilter their queue by Status and change it from Active (default) to “All” to see if the request was approved/denied by another party on their behalf (typically a Departmental Designee from their department), or to “Cancelled” to see if the request was cancelled by the Student or the Registration Workflow system after a registration deadline has passed.

To search for a specific student request, Faculty can enter a name, PUID or Purdue career account alias in the main search bar, pick one of the populated student names, then clicking “Search”.

Taking Action:

During the extended add period, there will be multiple approvals required in order to allow the student into a course. The screen shot below provides an example of what an add request looks like that requires approval.

Approving an Add after week 1 for full term course - 

Faculty will only see their actionable items, but for each item, they will see the other approvers needed for the request to be complete.

• All of these actions are submitted in parallel, but the student will not be registered in the course until the final approver has approved the request.
• If any one of the approvers denies the request, the student registration activity will not be processed, even if all others approve.

As different approvers take action, the other approvers will see this on each registration request. In the screen shot below, the list of approvers in green indicates that none of the approvers have taken action on the entry. Once an action is taken, the color scheme of each approver changes.

 

• Blue around the approver indicates the request was approved by the approver.
• Green around the approver indicates the request is still awaiting an action (in progress).
• Red around the approver indicates the request has been denied by the approver.

This will appear as shown below.  Notice the Bursar action is surrounded in red and that there are notes in the Comment History box indicating the request was denied.  All other historical entries will appear in this Comment History as well.

In the example above, the faculty member must still take action on the request if they want to approve or deny it to finalize the full transaction.

• If no action is taken, this request will continue to show in the list as needing action.

NOTE: Each action taken does have an undo feature so if a staff member that denied a request later decides to undo their denial and approve the request, the existing approvals of all other approvers will allow the student to get into the course if the action is reversed. To undo a decision faculty can click on the undo icon unless registration activity has already occurred for a fully approved request.

Faculty with questions may contact Registration Support at regsupport@purdue.edu or the general Registrar’s Records & Registration office at registrar@purdue.edu or 765-494-6165.